Google Sheets is a powerful tool for creating and managing spreadsheets online. However, sometimes you need to share your Google Sheets file with someone who uses Microsoft Excel. The good news is that Google Sheets makes it easy to send your spreadsheet as an Excel file directly via email without any extra downloads or complicated steps.
In this guide, you’ll learn exactly how to email a Google Sheets file as an Excel file, along with tips to ensure compatibility and maintain formatting.
Why Email Google Sheets as an Excel File?
Even though Google Sheets is widely used, many professionals, businesses, and colleagues still rely on Microsoft Excel. Converting and emailing your Sheets file as an Excel file ensures:
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Compatibility: The recipient can open it in Excel without needing Google Sheets.
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Formatting Retention: Most formatting, formulas, and charts are preserved.
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Convenience: Avoids requiring others to convert files manually.
Method 1: Email Directly from Google Sheets
Google Sheets has a built-in feature to email your spreadsheet as an Excel file. Follow these steps:
Step-by-Step Instructions
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Open Google Sheets
Go to Google Sheets and open the spreadsheet you want to send. -
Click on File
In the top-left corner, click File to open the dropdown menu. -
Select “Email” → “Email as attachment”
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Click Email.
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Then select Email as attachment.
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Choose Excel Format
In the dialog box, set “Attachment type” to Microsoft Excel (.xlsx). -
Add Recipient and Message
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Enter the recipient’s email address.
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Optionally, write a message in the body.
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Click Send
Press Send, and Google Sheets will email the file as an Excel attachment.
Tips
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Ensure the recipient’s email is correct.
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You can attach multiple Sheets by repeating the process.
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The file will retain most formatting, charts, and formulas.
Method 2: Download as Excel and Attach to Email
If you prefer using your own email client (Gmail, Outlook, etc.), you can first download the file as Excel.
Step-by-Step Instructions
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Open your spreadsheet in Google Sheets.
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Click File → Download → Microsoft Excel (.xlsx).
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Open your email client (Gmail, Outlook, etc.).
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Compose a new email and attach the downloaded Excel file.
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Enter the recipient’s address and send.
Why Use This Method
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Gives you more control over the email.
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Allows you to attach multiple files or include other documents.
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Works with any email service, not just Gmail.
Method 3: Share Google Sheets with Excel Users via Link (Optional)
If your recipient can work online and wants live updates, you can share a link with Excel export options:
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Open Google Sheets → Click Share.
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Click Copy link and set permissions.
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The recipient can open and download as Excel themselves.
This method ensures they always get the latest version.
Tips for Sending Google Sheets as Excel
1. Check Compatibility
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Complex formulas in Google Sheets may not work identically in Excel.
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Conditional formatting may need minor adjustments.
2. Maintain Charts and Graphs
Most charts export fine, but verify them after sending.
3. Consider Version
Use .xlsx, not the older .xls, for better compatibility with modern Excel versions.
4. Protect Sensitive Data
Remove or hide confidential sheets before sending.
Frequently Asked Questions
Q1. Can I send multiple Google Sheets as one Excel file?
Yes, all sheets in the spreadsheet will be included in the Excel file. Each tab becomes a separate sheet in Excel.
Q2. Will formulas work in Excel?
Most common formulas work, but some Google-specific functions (like GOOGLEFINANCE) may not.
Q3. Can I schedule automated Excel emails from Google Sheets?
Yes, using Google Apps Script, you can automate sending your spreadsheet as an Excel file.
Q4. Does this method work on mobile devices?
Yes, using the Google Sheets app, you can email your file as Excel directly from your phone or tablet.
Conclusion
Emailing a Google Sheets file as an Excel file is simple and efficient. Whether you use the built-in email feature, download and attach manually, or share a link, you can ensure your spreadsheet is accessible and compatible with Microsoft Excel. By following these steps, you can share your work confidently while keeping your formatting and data intact.
